Conference and event planners

Conference and event planners organize and coordinate services for conferences, events, functions, banquets and seminars.

Skill level: Skilled

Job Definition

  • Promoting conferences, conventions and trade shows to potential customers
  • Responding to inquiries concerning services provided and costs for room and equipment hire, catering and related services
  • Meeting with clients to discuss their needs and outlining package options to meet these needs
  • Arranging and coordinating services such as conference facilities, catering, signage, displays, audiovisual and computer equipment, accommodation, transport and social events for participants, and logistical arrangements for presenters
  • Organizing registration of participants
  • Negotiating the type and costs of services to be provided within budget
  • Overseeing work by contractors and reporting on variations to work orders
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